Procedure for Accreditation of a Representative Office
Foreign legal entities that intend to start a Representative office in the territory of Ukraine should submit the following documents to the Ministry of Economy of Ukraine :
1. An application letter addressed to the Ministry of Economy of Ukraine for registration of the Representative office. The letter, printed on the official letterhead of the company, should contain the following information:
- the official name of the company;
- the name of the country where the head office operates;
- its legal and postal addresses (if they differ), telephone and fax numbers;
- the name of the city where the Representative office is planned to be started with the indication of its future address and the number of any Representative office's branches within Ukraine ;
- in case offices are planned to be opened in other cities in Ukraine , these cities should be indicated;
- the number of employees of the company;
- the date of incorporation of the company;
- the name of the bank where the company has its account and the account's number;
- information about the spheres of the company's activities;
- number of foreign citizens that intend to be employed in the Representative office (not more than three persons);
- the purpose of establishment of the Representative office and the scope of its activities and the information about business contacts with Ukrainian partners.
2. Power of attorney in accordance with the law of the country of the company's residence, issued to a specific person to perform representative functions in Ukraine with an indication of the powers/authorities granted to the representative (including authorization to open bank accounts of the Representative Office in a Ukrainian bank);
3. Extract from the trade or banking register of the country where the company is resident attesting its registration (including the date of registration and registration number of the company);
4. Letter of good standing from the bank in which the company operates its official account with identification of the account number;
5. Articles of incorporation of the company;
6. If different, the by-laws of the company;
7. A copy of the resolution of the company's management to open a representative office in Ukraine and to appoint a representative.
All the above documents should be notarized at the place of issue, duly legalized at the Consulate of Ukraine in the country of residence of the company, and translated into Ukrainian.
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